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Jul 05 Misc

SALE ORDER INDEX (01 February 2005)

Now includes a 'due date' column (on 'full details') which is also included in the filter conditions. This means you can view a list of sales orders where the due date is in a date range, e.g. next week.

STOCKTAKING (04 February 2005)

There is an option to import a file of stock-take records - product code and quantity - which has been created remotely, e.g. on a PDA or a hand-held terminal. Go to Products - Movements - Stocktake - enter a reference and select the 'build a list' option. Go forward two screens then click the 'Import List' button at bottom left. The next screen allows you to define the characteristics of the file plus where it is.

PRODUCT RECORD - MIN/MAX/RE-ORDER LEVEL/QUANTITY (07 February 2005)

These four items can now be set for each location, e.g. you can have different minimum stock levels or re-order levels for each of your locations. The previous single figures are now the default settings for each location. The 'all locations' values will be the sum of the individual location numbers (may be a mixture of actual and default settings) - shown as the 'all' totals on the Levels tab of product enquiry. The levels are only held for 'active' locations - if a location is made inactive, any settings for that location are removed and the location is not included in the 'all locations' totals.

CASH SALES ADD-ON - ADDITIONAL OPTIONS (01 March 2005)

You can now have the cash sales screen maximised to fill the window plus there is the option to display and change the selling price (subject to User Group security) on the main page.
Go to Setup - Customer - Setup this till - Defaults and settings tab. The tick boxes for the new options are in the middle of the screen.

EXPIRY DATE FOR BATCHED PRODUCTS (01 March 2005)

There is now an option "Don't default batch expiry date" which, if ticked, means that batch expiry dates have to be typed in, rather than being defaulted to a "high" date of 31/12/9999. Go to Setup - Products - Groups - highlight a group and click alter. The new tick box, which is conditional on batch tracking being turned 'on', is towards the bottom of the window on the right.

PRODUCT VARIANTS (01 March 2005)

A number of common data items, such as primary supplier, cost, and default selling prices can now be set up and amended along with the variant details.

PRODUCT WARNING MESSAGES (01 March 2005)

The product warning message is shown alongside the product description in a number of transactions where a product code is entered, i.e. sales order, invoice, purchase order, miscellaneous in movement etc. The message can now be made much more prominent within the selling transactions where the user requires a prompt, e.g. 'CHECK AGE OF PURCHASER' when selling knives at a trade counter.
Go to Setup - Products - Groups - highlight a group and click alter. At the bottom of the window are three new tick boxes with the first being Show warning in additional window - if ticked, this will repeat the warning in a separate window, whose behaviour is defined by the following two options: For N seconds - This will show the new warning window for the number (N) of seconds specified, then close it automatically. The window can also be closed earlier, by clicking on the OK button. The last tick box is Product warning must be acknowledged - if ticked, the new warning window will be shown until the OK button is pressed to acknowledge it.

BACKUP/RESTORE (03 June 2005)

New simpler and much faster internal backup/restore available via the "backup/restore" button on the "please sign on" screen. Supervisor sign on required.

BULK INVOICE AUTHORISATION (03 June 2005)

New supplier transaction, which allows you "tick off" a number of items on the invoice register to be authorised. Selection by supplier and/or range of invoice register numbers.

LINKS TO SUPPORT WEB SITE, MAIN WEB SITE, EMAIL SUPPORT (03 June 2005)

New links for the above can now be found on the Help menu. The support web site requires entry of a user name and password, which can be requested by registering on first entry. The support site includes answers to commonly asked questions regarding the use of Encore, as well as advice on installation problems and other technical issues.

PURCHASE ORDERS/INVOICES (03 June 2005)

'History' button to see what prices were charged previously for a product - P.O. add/alter line, receive non-ordered line, alter a product line on a supplier invoice.

REPORTS/SETUP ALL PRINTOUTS (03 June 2005)

From here you can see all your print routings, and a Supervisor can also see all print routings for 'this machine' (if several users share a machine). Enhanced resetting of print routing for each of the three types - Standard, Fax, Email.

WHO IS SIGNED ON? (03 June 2005)

Extended to allow a Supervisor to request closedown of other users of Encore (e.g. if left running overnight, or to do a backup during the day, or apply an update). Optionally inhibit access to Encore ('lock' it) until released ('unlocked') e.g. when the backup is done. Function also available for enquiry only on the File menu when signed in to Encore.